Doing Business with Council
Council’s procurement process strives to achieve value for money, while ensuring probity, transparency and accountability is maintained.
The goal of Council is to ensure that expenditure of public funds results in the best value for Council and supports a best practice approach to procurement.
Businesses will always be given fair and equitable consideration of each quotation or tender they submit.
Sound contracting principles
In accordance with the Local Government Act 2009, consideration must be given to the below principles when disposing of a Council asset or in procuring goods and services or for the carrying out of works.
- Value for money; and
- Open and effective competition; and
- The development of competitive local business and industry; and
- Environmental protection; and
- Ethical behaviour and fair dealing.
Procurement expenditure thresholds
|$0-$3,000.00 (incl. GST)||One (1) verbal/written quotation from a single supplier capable of meeting Council’s requirements.|
|$3,001.00 - $16,499.00 (incl. GST)||at least two (2) verbal/written quotations from suppliers capable of meeting Council’s requirements.|
|$16,500.00 - $219,999.00 (incl. GST)||at least three (3) written quotations (RFQ) from suppliers capable of meeting Council’s requirements.|
|$220,000.00 + (incl. GST)||*invitation of public tenders.|
*Example: a contractual arrangement for the supply of a service over a five (5) year period that is expected to be worth, exclusive of GST, $80,000.00 each year has a total expected value of $400,000.00. Public tenders must be invited.
Method of procurement activities
Council officers will identify the appropriate method to procure goods, services or works required. Dependent on expenditure thresholds, this may involve either using a:
- Request for quotation (RFQ).
- Request for tender (RFT).
- Expressions of Interest (EOI).
- LGAQ - Local Buy arrangement or an arrangement with, or under a Government contract arrangement.
- *Sole supplier, specialised or confidential arrangement.
*Where Council resolves that there is only one (1) supplier who is reasonably available to supply the goods or service to Council, due to the specialised or confidential nature of the goods or service being sought or it would be impractical or disadvantageous for Council to invite quotations or tenders only then Council may enter into a contract with the nominated suppliers without first inviting quotes or tenders.
Engaging our local businesses
Council introduced an e-procurement process in July 2016, designed to boost the local economy and drive Council procurement spend to local businesses.
VendorPanel Marketplace is used by Council employees, where there is no preferred supplier arrangement in place and where the intended expenditure is below $220,000.00 (inclusive of GST).
Council is trying to make it easier for Council staff to engage with local businesses and with the open market by giving small to medium enterprises better access to Council procurement opportunities and by increasing governance and transparency in our quotation process.
This e-procurement website is an opportunity for businesses to access the open market to have their goods and services seen by Council. It is free for businesses to register and is easy to use. Businesses can register by visiting the VendorPanel Marketplace website and following the simple five (5) step process.
For more information on the VendorPanel Marketplace system please contact the Corporate Procurement Program on 07 3412 5676 or the VendorPanel support team on 03 9095 6181.
Advertisement of tender opportunities
When the intended procurement expenditure for a particular like spend is greater than $220,000.00 (inclusive of GST), Council must invite public tenders, except where the Local Government Regulation 2012 allows for an exception.
All Council tenders are available via Council's online tendering portal "LG Tender Box". It is recommended if a business is looking for opportunities to supply goods, services or works to Council then they should register on the LG Tender Box website to review all tender opportunities, free of charge.
Supplier information sessions
Council conducts information sessions for businesses wanting to supply goods and/or services to Council. These sessions offer a great opportunity for businesses to receive important information on how Council procures goods and services and how to maximise your business opportunities with Council.
Register your interest to attend an upcoming supplier information session via email at firstname.lastname@example.org.
For quotation enquiries, please contact the Procurement Team via email:
For tender enquiries, please contact the Tendering and Contracts Team via email: