Acquittal information

As per Council Policy, acquittals should be completed within 8 weeks of project being finalised or prior to any further Council funding being obtained.

If a project is still to be undertaken within project guideline timeframes - example, 6 months then further Council funding may be obtained.

All acquittals must be 100% acquitted based on funding provided. Any amount not acquitted must be repaid to Council.

Acquittals must include:

Receipt for total amount of expenditure items

Receipt must include

  • Date
  • Company name
  • Company ABN
  • Club name
  • Details of expenditure
  • Amount of expenditure

Statement of Account (invoice) from supplier showing payment in full

Invoice must include

  • Date
  • Company name
  • Company ABN
  • Club name
  • Details of expenditure
  • Amount with a zero balance

Bank Statement/Bank Remittance

If club are using a bank statement as proof of expenditure this must include:

  • Club name
  • Evidence of expenditure which equals invoice

Invoice relating to bank statement amount must include

  • Date
  • Company name
  • Company ABN
  • Club name
  • Details of expenditure
  • Amount of expenditure

What is not acceptable for acquittals

  • Hand written or paid stamp on an invoice
  • Club bank statement that does not have club name identified
  • Receipt that does not include:
    • Date
    • Company name
    • Company ABN
    • Club name
    • Details of expenditure
    • Amount of expenditure
  • Receipts that are dated before funds were provided to club for relevant grant round
  • Invoice that does not have a zero balance, unless accompanied by bank statement
  • Invoice that does not include:
    • Date
    • Company name
    • Company ABN
    • Club name
    • Details of expenditure
    • Amount of expenditure
  • Invoices that are dated before funds were provided to club for relevant grant round.

     

Back to top