Active Spaces - Maintenance funding guidelines

We are committed to improving the health and wellbeing of the Logan Community and by partnering with sport and recreation organisations a real change can be achieved. The Active Spaces - Maintenance funding program aims to provide organisations with an opportunity to apply to Council for financial assistance towards your organisation’s highest identified priority maintenance project/s.

These Operating Guidelines are to be read in conjunction with the Logan City Council's Community Grants Policy. The purpose of this policy is to guide Logan City Council’s approach to the provision and management of community grants. The policy establishes a framework for supporting positive social, environmental, cultural and economic outcomes in the City of Logan, ensuring that grant funding is allocated transparently, equitably, and in alignment with our strategic priorities.

Section 195 of the Local Government Regulation 2012 (Qld) requires Council to have a community grants policy. This policy is administered in accordance with the Local Government Act 2009 (Qld) and the Local Government Regulation 2012 (Qld). Our community grants align with the Corporate Plan and city vision, supporting initiatives that meet eligibility criteria, benefit the Logan community and are for a purpose that is in the public interest.

Who can apply?

Any not-for-profit organisation that holds a current Sport and Recreation lease/tenure with Logan City Council, operating on Council owned or controlled land, based in Logan and incorporated under the Associations Incorporation Act 1981 (Qld) or similar legislation are eligible to apply.

If your organisation is not the Head Lessee of the Council facility you will be required to submit a letter of support for your project from the Head Lessee.

Organisations not eligible to apply include:

• Organisations that do not hold a current Sport and Recreation lease/tenure with us.
• Organisations that are not operating on Council owned or controlled land.
• Organisations that are outside the Logan City Council boundary.
• For-profit organisations.
• Schools.
• Non-incorporated organisations.
• National sport and recreation bodies.
• Political organisations.
• Government departments - State or Federal.
• Organisation that has an outstanding debt to Logan City Council of 30 days or more at closing date of funding program and has not entered into and maintained scheduled payment arrangements with us.
• Organisations that have overdue grant acquittals with us (unless a specific grants program has alternate arrangements in place to manage overdue grant acquittals).
• Organisations that are not compliant with the Office of Fair Trading at closing date of funding program.

What can I Apply For?

Eligible organisations will be able to submit one (1) application requesting financial assistance from Council for suitable project/s. For multi-use facilities, organisations will not be able to apply for funding for the same project.

Sport and recreation organisations can apply for projects that will support you to meet your maintenance obligations.

The funding will be based on a sliding scale dependant on last and most recent season membership numbers. This will ensure that every eligible club who applies will receive funding, without the need to contribute financially.

Please see below table for example projects. There is no limit on the total project cost, however your organisation is able to apply for funding up to maximum amount based on your most recent season membership numbers.

* Note - Please contact your Sport and Recreation Officer if you are considering applying for funding for these items.

Projects that will not be considered for funding include:

• New facility projects.
• Project that requires approvals such as Development Applications, building, plumbing, etc.
• "Come & Try" days and activities.
• Projects that have already commenced.
• Payment for staff wages.
• Payments to meet debts.
• General utility expenses – for example, electricity costs.
• Consumable items – for example, fuel.

Assessment Process

Applications will be assessed by a Grants Assessment Panel.

The Assessment will ensure eligibility and assess the information provided by your organisation against Council's Assessment Criteria detailed below:

Assessment Criteria

Applications will be assessed according to the following criteria:

Mandatory

• Organisation holds a current Sport and Recreation lease/tenure with us
• Organisation has provided letter of support (if not Head Lessee)
• Completed current Organisation Planning Toolkit to a standard deemed by us
• Organisation has no outstanding debt to us of 30 days or more at closing date of funding program or has entered into and maintained scheduled payment arrangements with us
• Organisations has no overdue grant acquittals with us (unless a specific grants program has alternate arrangements in place to manage overdue grant acquittals);
• Provided a copy of current Public Liability Insurance ($20 million)
• The applicant has sought and submitted at least one written quote for the project/s

Strategic

• The project/s aligns with the Organisation Planning Toolkit
• The proposal has been discussed with Sport and Recreation Officer

Need/benefit

• The application demonstrates need/demand for the project/s and benefit for the organisation
• The application outlines a plan for completion of the project/s

Financial

• The application demonstrates value for money
• The application identifies how similar projects will be funded in the future

Closing Date

Applicants seeking funding can apply by submitting an online application form prior to the closing date.

(Please note late applications will not be accepted).

How to Apply

Please complete the online application by visiting Sport and recreation funding (please note that there is a limit of 20mb in total attachments).

If you have any issues completing the form please contact our Sport and Recreation team on 07 3412 3412.

Acquittals

All successful applicants will be required to complete an online acquittal form. Acquittal Reports must include a compliant tax invoice and demonstrated evidence of payment. Please visit Acquittal information.

Acquittal Report forms must be finalised within eight (8) weeks from the completion of the project.

Applicants who do not complete and return the Acquittal Report forms will be ineligible to receive further funding from us.

Frequently asked questions